6 Ways To Improve Engagement at Work with QR Codes

Let’s be honest: traditional engagement strategies can feel stale. Posters get ignored, emails are drowned in, and the same old routine loses its spark. 

But what if there was a tech-savvy, fun, and surprisingly simple way to boost employee involvement and create a more dynamic work environment? 

QR Codes have been around for a long time. But with the market expected to grow at 23.7% by 2028, it’s clear that more industries are starting to use QR Codes.

If you’re in the People and Culture or HR team and looking for ways to boost employee engagement that’s not emails, posters, and routine stuff, this read is for you. 

Table of contents  

1. Create interactive onboarding
2. Simplify feedback loop
3. Engage employee in presentations
4. Promote gamification
5. Spice-up team building events
6. Simplify timekeeping and scheduling

Before you begin: How do QR Codes impact employee engagement? 

QR Codes increase employee engagement by simplifying access to information, resources, and activities related to their work.

Here is a deep dive into how QR Codes can potentially impact employee engagement: 

1. 🧑‍💻Easy access to information: A 2022 study by Deloitte revealed that 70% of employees want technology that simplifies work. QR Codes can streamline access to resources, instructions, and feedback, enhancing efficiency and reducing frustration.
2. 🤝Improved engagement: A 2022 Gallup report found that only 32% of US employees are engaged at work. QR Codes gamify tasks such as scavenger hunts, contests, or interactive experiences that can increase motivation and enjoyment.
3. 📮Personalized communications: Experts suggest personalized experiences drive employee loyalty and satisfaction. Using QR Codes for personalized communication can increase employees’ feeling invested in the company.
4. 📈Data-driven decision making: According to a report by Bonusly—an HR solutions platform—highly engaged organizations are more likely than others to measure engagement more than once a year. Using QR Code tracking (scan analytics) can provide valuable insights to optimize engagement strategies.

The best part is that a dynamic QR Code generator is all you need to start improving employee engagement. Take a look at six powerful ways to get going: 

1. Create an interactive onboarding process

Anyone who’s started a new job knows the endless onboarding documents and to-dos can get tiring after a while. 

You can simplify employee onboarding templates and other HR processes using QR Codes, and employee onboarding is one of them. How? New employees can scan QR Codes in their welcome kits or onboarding materials to quickly access documents such as employee handbooks, policies, and forms. 

Using QR Codes, you can easily thread interactive multimedia content, such as welcome videos from company leaders or virtual office tours, for a personal and immersive experience. 

Moreover, with QR Codes, you can offer: 

• Interactive modules to access training materials
• Team quizzes and assessments 
• SOPs and handbooks in PDF, drives, and more 
• Gated access to sensitive materials (see password-protected QR Codes)

Self-paced learning caters to individual preferences and learning styles, leading to better knowledge retention.

2. Simplify feedback loop

Employees crave feedback channels. Studies show that employees who feel heard by their organization are 4.6 times more likely to put forth their strongest work. 

If your organization struggles with disengaged employees, one of the easiest employee engagement ideas is to enhance communication channels and streamline your feedback process.

Nobody likes to go through a scattered and lagging feedback loop. However, placing QR Codes in high-visibility common areas directly linked to employee engagement surveys can work wonders. 

An accessible feedback loop empowers employees to voice their opinions and enables HR teams to make data-driven decisions for continuous improvement.

3. Engage employees in presentations

Who says onboarding and subsequent presentations have to be a listening and head-nodding session? 

Encourage managers and speakers to embed QR Codes in onboarding and subsequent presentations, slides, or handouts. These QR Codes can link to external articles, videos, employee training modules—anything that adds to learning and development. 

Varying learning materials cater to the diverse learning styles of your team and encourage them to explore the content on their own time. 

Plus, having QR Codes in presentations effortlessly turns those bland slides into interactive sessions. With a simple point-and-shoot using a mobile camera, participants can access polls or surveys to provide real-time feedback or vote on discussion topics. 

4. Promote gamification

Gamification integrates game mechanics elements into non-game contexts to engage and motivate individuals. According to Zippia, a gamified work experience leads to a 48% increase in employee engagement. 

Incorporate QR Codes into quizzes or challenges and reward employees with points, badges, unique acrylic awards when they complete tasks and answer questions correctly. 

Gamification adds fun and competition to the learning environment, motivating employees to participate actively and retain knowledge.

Give it a try with your team by including QR Codes in weekly emails, leading to fun puzzles and quizzes that bring a sense of playfulness to the workplace. 

Light-hearted gamification with colleagues helps foster teamwork and friendly competition and boosts employee engagement. 

5. Spice-up your team-building events

If employee engagement is low, you may notice attendance in internal team-building events drops. 

Instead of sending a long email that no one reads, send a QR Code that links to a creative online invitation, complete with an RSVP form (or Calendly link), the next time you want to promote your upcoming event.

With one quick scan, attendees can learn more about the upcoming event and easily confirm attendance via the RSVP QR Code. You can plan the event and logistics better with the turnaround information in one place. Trust us, your event staff (and invitees) will thank you. Incorporating employee health initiatives into your event can also boost engagement, providing a refreshing and holistic approach to well-being. Whether it’s a wellness session or simply a fun snack break, small touches like these make a big difference.

Once you’ve gotten your employees to attend your team-building event, keep them engaged with interactive sessions using a QR Code. 

If you need inspiration, Confetti loves to expand on elements in its virtual team-building activities using QR Codes. For example, in Virtual Escape Quests, QR Codes lead to secret interactive websites where players must solve a puzzle to move on to the next level. 

6. Simplify timekeeping and scheduling 

Remote work has many benefits regarding flexibility and work-life balance, but it can provide challenges regarding accurate time tracking. 

Luckily, QR Codes offer solutions to that problem. Use them to link to digital schedules or company engagement calendars. Scanning the QR Code allows remote team members to view their upcoming shifts, team-building events, and company meetings on their mobile devices or computers. 

Timekeeping with QR Codes makes it easy for team members to clock in and out with a simple scan, whether working from home, in a coffee shop, or in a co-working space making it easy to track  and create pay stubs even outsourced payroll teams.

What’s stopping you? Start boosting employee engagement with QR Codes

All you need to start improving employee engagement is a dynamic QR Code generator. By strategically incorporating QR Codes into employee interactions, you can make the workplace a livelier and better place to work. 

Brownie points since QR Codes also enhance efficiency and transparency, which drive greater satisfaction, productivity, and success within the workforce.

Say hello to the big world of dynamic QR Codes. Easily create and manage them on Uniqode and improve team member engagement. 

Sign-up for a 14-day free trial today! No credit cards are needed. 

• Author Details

Author Details

Kaylyn Carter

Kaylyn Carter is a marketing assistant and content writer at Confetti, a virtual team-building platform helping companies build stronger company cultures in a distributed workspace. She uses her background in arts education to create thoughtful, data-driven SEO content on team building, learning and development, and employee engagement initiatives

https://www.withconfetti.com/

kaylyn.carter@withconfetti.com