Make User Sign-Ups Simple and Secure with QR Code Registration

Think capturing registration entries from leads, clients, or event attendees is daunting? Well, only if you’re using traditional methods of getting sign-ups.

QR Codes for registration can make the entire process seamless and convenient for your audience.

While moving your forms online is an option, it still requires people to type in a URL, which can discourage sign-ups. Instead of having prospects type a long web address like “https://yourbusinessname.com/registration,” a quick QR Code scan takes them straight to your form.

QR Codes offer a contactless, secure, and efficient way to streamline the registration process, helping you meet your campaign targets more effectively. Wondering what other ways QR Codes can enhance your registration experience? Read on to find out.

Table of Contents

1. How to create a QR Code for registration?
2. The benefits of utilizing a QR Code for registration
3. Real-life QR Code registration use cases
4. Best practices to follow before deploying QR Code for registration
5. Capture seamless sign-ups with a dynamic registration QR Code
6. Frequently asked questions

How to create a QR Code for registration?

There are two ways to use a QR Code for your registration system. We’ll go through each one using Uniqode’s custom QR Code generator.

#1 Using a website QR Code

If you’re using a dedicated landing page to capture sign-ups, you can simply link that page to a website QR Code. 

You may also use third-party capture forms like HubSpot, Paperform, or, at the very least, Google Forms. These lead generation tools provide registration form links to connect to a website QR Code.

Step 1: Choose “Website” as your campaign type

Go to Uniqode’s dashboard and click “+ Create QR Code.” Choose “Website” as your QR Code campaign type.

Step 2: Copy and paste the registration form URL on the box provided

If you’re using a dedicated landing page, copy and paste that page’s URL in the box provided. If you’re using a third-party form builder, you’ll need to generate a form link and paste it into the same URL box shown below.

Click Next.

Step 3: Customize and generate your QR Code

Uniqode offers a full range of customization options for your QR Codes. You can tweak your QR Code design based on your branding or in any way you see fit.

Once you’re happy with your design, it’s time to generate your QR Codes. Give it a name for easy identification and download it in either of these five formats: PNG, JPG, SVG, PDF, and EPS.

#2 Using Uniqode’s “Form” QR Code campaign

This method uses Uniqode’s Form QR Code campaign feature. Essentially, this campaign option allows you to create a custom form, much like you would with a third-party form builder like Google Forms.

Step 1: Choose “Form” as your campaign type

This time, instead of “Website,” you’ll need to choose “Form” as your QR Code campaign type. Click on “CREATE NEW FORM” to begin.

Step 2: Build your form using a template or from scratch

For this example, let’s start by clicking on “Create new.” 

1. You’ll want to enter a descriptive name for your form to avoid trouble finding it later.
2. You can choose the nature of your form. Let’s go with “Questions” for this scenario. 
3. For each question in your form, you can choose the question type. Choose between short text, multiple-choice, rating, email, or any input field type you need.
4. Next, enter the form question itself. If applicable, you can also add a suitable description. You’ll also have the option to add an image for each question entry. 
5. Once you’re done keying in the question and its appropriate description, click the “ADD” button. Now, you can do the same for each of your form’s input fields.

Step 3: Select a form design

After filling in all the necessary form questions, go to the Design section to select a form design.

You can choose between dozens of different templates. And you can always preview how everything looks on the right portion of your screen.

Step 4: Set up email notifications  

Want to get notified when someone completes a form? You can set up a pre-made message the system will deliver to your email address. 

You can also use this feature to create an email template that gets sent automatically to your form respondents.

Step 5: Save your form and create your QR Code

You can also create your form in a language other than English by simply adjusting the language setting in the “Settings” section. Choose from 27 of the most widely spoken languages globally.

After choosing the suitable language, click the “SAVE” button.

Once you save your custom form, you can now select it on the QR Code Setup page. 

Select the form you’ve just created from the dropdown menu, then hit “Next.” Now you’re left with customizing your QR Code and generating it on the platforms.

The benefits of utilizing a QR Code for registration

#1 Speed up the sign-up process

When you use a QR code for registration, your audience simply takes out their phone and scans it to access the form instantly.

No need to type long URLs. No more searching for your forms on Google. And absolutely no pen and paper involved. 

#2 Capture more leads, clients, and event attendance

Using a QR Code for registration can be your ticket to getting more sign-ups on a lead capture form or an event registration page. 

A QR Code allows you to place your registration link exactly where your audience will see it—whether on physical materials like flyers, posters, and business cards or digital channels like emails, websites, and social media.

This multi-channel approach, combined with the ease of signing up, ensures that people can register whenever and wherever it’s most convenient for them.   

#3 Provide a contactless experience

Going contactless isn’t just a trend in the post-pandemic era—it’s what your customers expect. Experts predict contactless payments will hit $10 trillion globally by 2027, with the U.S. leading the shift.

And contactless is where QR Codes thrive. Using a QR Code eliminates the need for physical contact, enhancing safety and comfort for your audience.

#4 Save printing costs and paper waste

Switching to QR Code registrations is a cost-effective and sustainable alternative to traditional sign-ups, as they reduce both printing expenses and paper consumption.

#5 Prompt secure online sign-ups

Like most digital engagement mediums, QR Codes are no stranger to security threats. 

But when you’re working with a QR Code solution that provides the right security features, such as tailored domains and authorized platform user access, anyone’s malicious intent won’t be too much of a concern.

#6 Reduce registration errors

Manual registration often leads to typos, wrong emails, or missing details—costing you leads and opportunities.

A QR Code eliminates these mistakes by directing users to a pre-filled form, ensuring accuracy and a seamless sign-up experience. No more lost registrations, no more missed connections!

Check out the complete list of our QR Code generator pricing.

Real-life QR Code registration use cases

Real estate bookings

Ever seen a buyer slow down at a “For Sale” sign, clearly interested, but then drive off? They probably meant to look it up later, but life happens, and they forget.

A simple QR Code can change that. Instead of hoping they remember, give them an easy way to book a tour or connect with an agent on the spot. No searching, no missed chances.

You can add QR Codes to property signs or OOH ads—anywhere potential buyers might see them. Hosting an open house? Use them to capture leads and schedule one-on-one visits seamlessly.

Take Retsy, a brokerage that has built its success by making home buying effortless. They use QR Codes and digital tools to help buyers instantly schedule tours and get property details without friction.

Learn more about QR Codes in real estate.

Online clinic appointments

QR Codes can help a lot when marketing a private practice. You can use QR Codes to take people to a clinic’s website, share educational videos, or prompt an online service review. Of course, QR Codes can also be used to ease up client bookings. 

You can place these QR Codes on any print media, like flyers or brochures. Or you could include them in direct mail. Anyone interested can easily scan and book an appointment on your website.

With registration QR Codes, you can save your clients’ time by having them fill out a quick appointment form instead. The last thing you want for a patient in need is to wait in a long queue just to request an appointment.

For example, Cape Town has introduced an online appointment booking system to reduce long queues and improve patient experience. Implementing QR Codes for online bookings can bring similar benefits to private clinics, making the process more efficient and convenient for both patients and healthcare providers.

Fitness training sign-ups

Building strong relationships with your gym members starts with exceptional customer service. And what better way to kick things off than with a simple, hassle-free appointment booking process?

Make it easy for potential clients to schedule personal training or other services with a quick scan of a QR Code for online registration. Print them on posters, brochures, or even gym merch like shirts and water bottles—so members can book their sessions in advance rather than relying on walk-ins. It’s a smart way to keep your fitness schedule organized while enhancing the member experience.

Want to learn more? Check out QR Codes for gyms!

Seminar attendance registration

Ensuring a great turnout for your seminar starts with easy registration. QR Codes make sign-ups effortless, eliminating the need for manual registration tables or complex online forms. Simply place QR Codes on flyers, emails, or social media, allowing potential attendees to scan and register instantly.

Beyond convenience, QR Codes also help track attendance, giving you real-time insights to plan more effectively. Whether you’re organizing a corporate seminar or a niche discussion, they streamline the process and improve event preparation.

Email list building

QR Codes make email list building effortless by turning passive interest into instant sign-ups. 

Placing QR Codes on product packaging, flyers, business cards, or social media allows potential subscribers to scan and register in seconds. 

Since scanning a QR Code requires intent, the leads you collect are more engaged and valuable. This method not only simplifies the process but also helps track sign-ups, ensuring you build a high-quality email list for better customer engagement.

Hotel check-ins

Long check-in lines can be frustrating for guests and staff alike. QR Codes offer a faster, more convenient solution by allowing guests to check in digitally with a quick scan.

Place QR Codes at the reception, in confirmation emails, or on self-check-in kiosks. Guests can scan, fill in details, and receive their room key faster—creating a smooth, hassle-free experience. Not only does this improve efficiency, but it also enhances guest satisfaction.

Best practices to follow before deploying QR Code for registration

The following practices will help ensure that your registration QR Code is functional and visually appealing for end-users to engage: 

Capture seamless sign-ups with a dynamic registration QR Code

You can get better outcomes when capturing sign-ups to build a lead, guest, or client list as soon as you make it easy for your target audience. 

With QR Codes, all anyone has to do is put out their smartphone and scan away. That’s leaps and bounds from the traditional way of doing things, which usually involve pens, papers, or long URLs.

If you want added flexibility, opt for dynamic QR Codes. 

These QR Codes are editable, allowing you to make unlimited changes to the content they link to. 

You can also get streamlined data tracking with dynamic QR Codes on-platform and via a Google Analytics integration. Tracking features let you monitor user behavior and see if a campaign goes in the right direction.

Frequently asked questions

Can I create a QR Code for registration online?

Yes, you can create a QR Code for registration online using Uniqode’s QR Code generator. If your form is on a web page, or a Google form, copy the URL and paste it in the QR Code generator. To edit or modify your registration forms, you can choose dynamic QR Codes.

How to create a QR Code for registration form online?

You can create a registration QR Code with these easy steps:

1. Go to Uniqode’s QR Code maker
2. In the dashboard, choose ‘website’ as your campaign type
3. Copy the link of the registration form from a website, or a third-party form builder such as Google Forms 
4. Paste the registration form URL in the required field
5. Customize your QR Code colour, logo, and even add a ‘scan me’ frame
6. Save changes, and download your QR Code in different formats

How do I link a QR Code to a registration form?

You can use Uniqode’s dashboard to create custom forms and link them to a QR Code. If you are using a website, or a third-party form builder, there is a link generated for each form. Copy and paste these links to a QR Code maker and click on generate. This links the registration form to the generated QR Code.

Do I need an app to scan a registration QR Code?

You can scan a registration QR Code using any modern-day mobile device. The latest smartphone OS from Android and Apple comes with a built-in QR Code scanner that you can access via the camera. 

If your smartphone has an older OS version, it may not come with this built-in scanner. Don’t worry; you can simply download one of the available scanner apps from your native app store. You’d also want to consider the Google Lens app for older smartphone OS versions.

What should you do if your smartphone doesn’t have a built-in QR Code scanner?

If your phone lacks a built-in scanner, you can download a free QR Code scanner from the App Store or Google Play. Another option is to use Google Lens, which is available on most Android devices and can scan QR Codes effortlessly.

Can you customize a QR Code’s appearance and content?

Yes, Uniqode allows full customization of your QR Codes. You can change colors to align with your brand, add a logo for a professional touch, modify frame styles, and even include a call-to-action like “Scan Me” to encourage engagement.

How do dynamic QR Codes work, and what are their benefits?

Dynamic QR Codes let you update the form link anytime without needing to generate a new QR Code. They also provide real-time tracking, allowing you to monitor scan activity and engagement. Additionally, they support retargeting, meaning you can use tracking pixels from Google or Facebook to reach users who scanned the code but didn’t complete registration.

• Author Details

Author Details

Reuben Isidoro

Reuben is a Content Marketer who helps businesses drive audience engagement and conversions through compelling content. Currently, he explores the profound impact of digital business cards on organizational ROI.

https://www.uniqode.com/blog/

reuben.j@uniqode.com